CAREER OPPORTUNITY
LEGAL ASSISTANT & ADMINISTRATION
1400 Canadian Western Bank Place
10303 Jasper Avenue
Edmonton, Alberta T5J 3N6
www.ogilvielaw.com
ABOUT OGIVLIE LLP
Ogilvie was built in 1920 on a tradition of building relationships and working alongside our clients, and that is still our philosophy an entire century later. Our specialized teams of lawyers work beside clients, and businesses to ensure their issues are resolved. With offices in Edmonton and Calgary, we are leaders in Corporate Commercial, Real Estate, Litigation & Dispute resolution, Insolvency, Wills & Estate, Family, and Administrative Law.
Ogilvie provides its staff with an opportunity to be challenged and rewarded by working in a dynamic, team-oriented environment alongside some of the top lawyers in Alberta. Putting our clients first is at the center of all we do at Ogilvie, and our specialized legal teams work side by side with our clients to help them achieve and further their business goals.
Creating successful client relationships is central to our work culture, and we are always looking for talented new people to grow our pool of expertise and provide quality service to our clients. If you think you would be a great addition to our team, we would love to hear from you.
OVERVIEW
Diverse and fast paced, this position will administratively support the Wills & Estates department along with direct legal support in the areas of Administrative and Business Law. The successful candidate will be able to work well as a team and on their own, be highly organized, and have the ability to prioritize and meet deadlines.
KEY RESPONSBILBITES
- Open, draft, review and prepare files
- Transcribe Dictations
- Prepare detailed reports to all necessary parties, entering complete file progress on applicable systems
- Diarize and track deadlines. Follow up with Legal Assistants and Lawyers
- Manage workflow for team of lawyers
- Coordinate and schedule meetings and maintain calendars
- Coordinate and track deliveries of documents
- Preparation of accounts, time entry, billing, and collections
- General administrative tasks including data entry, photocopying and scanning, preparation of binders, and file management
- Respond to daily inquiries from lawyers, legal assistants, and clients
- Others duties as assigned
DESIRED SKILL SET
- Strong understanding of legal procedures, scheduling, and deadlines – with particular emphasis on business and administrative law (including business and governmental concerns, corporate governance and commercial transactions)
- High professionalism and the ability to respect confidentiality
- Strong organizational skills
- Be able to multi-task and prioritize
- Internal and external customer service skills
- Self-starter who takes initiative
- Reliable and accountable
- Has excellent verbal and written communication skills
- Must be able to work independently as well as within a team environment
TECHNICAL ASSETS
- Must have a strong base in MS Excel, Word, Outlook
- SOLUNO knowledge an asset
- ACUMIN knowledge an asset
- Worldox knowledge an asset
EDUCATION & EXPERIENCE
- Be a graduate of an accredited legal assistant program
- 1 - 3 years of experience in a law office
Ogilvie offers a competitive salary based on experience level, in addition to a positive and engaging work environment.
Job Types: Permanent, Full-time
Benefits:
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- legal assistant: 1 year (preferred)
Work Location: In person
Application deadline: 2023-09-18
