Terms: Full-time permanent
Salary: Commensurate with experience
Location: Ottawa (Hybrid Work Model)
ABOUT THE ROLE:
The Paralegal is a member of HSO’s Legal and Commercial Services team (the Team). The Team is responsible for legal direction and advice, governance, privacy, contract and proposal support, and applying enterprise risk management. The Team works across HSO to assist all the business and support units who deliver HSO products and services to internal and external parties in Canada and globally. The Paralegal plays a key role in the Legal and Commercial Services team meeting its responsibilities in a timely manner.
The Paralegal assists the Team to plan, research, develop, and manage information related legal and commercial responsibilities. The Paralegal gathers facts and retrieves data, collects information, and analyzes legal and other documents (e.g., briefing notes, etc.), and drafts reports to make recommendations. The Paralegal also manages information for the Team including hard copy and digital files that may be sensitive and require discretion. Additionally, the Paralegal will function as a vital part of the corporate governance team that manages matters related to the Board of Directors of HSO and its affiliates. The Paralegal also participates in corporate functions in accordance with policies and procedures, e.g., maintaining records, preparing and reviewing filings, and other transactions as needed.
Reporting to the Director of Legal and Commercial Services, and working closely with the Risk Manager, the successful candidate will:
- Have excellent organizational and priority management skills.
- Work collaboratively and co-operatively in a team in addition to focused individual work, as needed.
- Communicate effectively, both in writing and verbally.
- Use advanced research skills, with attention to detail.
- Have a flexible, positive attitude, while being proactive and demonstrating a good work ethic.
- Be adaptive to change and willing to problem solve when unexpected events arise.
- Use administrative skills to track information into organized structures/databases per policies and procedures, and to develop and document new workflows as appropriate.
- Have appropriate discretion, judgment, and awareness in sensitive situations.
- Be interested in professional and ongoing development, including learning from events and collaborating to make improvements as needed.
- Support the Legal and Commercial Services team with internal and external sessions by preparing briefing materials, meeting agendas, meeting minutes, and following up on meeting action items.
- University degree or college diploma. An equivalent combination of work experience and education will be considered.
- Commissioner of Oaths or Notary Public or equivalent.
- Certified licensed with the Law Society of Ontario or such similar governing body
- Minimum three to four years of progressive and relevant experience.
- Skilled using Microsoft Office digital tools, e.g., Word, Excel, PowerPoint, SharePoint.
- Must be proficient in English, and speaking French is an asset.
WHAT YOU CAN EXPECT:
In Your First 30-90 Days:
- Complete our orientation program with other new hires to learn about HSO, our values of trust, inclusion, collaboration, innovation and learning, and our mission of quality improvement in healthcare and social services.
- Set your performance and learning objectives for the year in collaboration with your people manager.
- Meet regularly with your people manager to discuss your learning progression and alignment for your accountabilities.
- Take on assigned initiatives or projects for your role.
What We Can Offer To You:
- Opportunity to work on a variety of projects across different business units, including with international teams.
- Flexible hours and a hybrid work model.
- Competitive compensation and attractive benefits, including a defined benefit pension plan.
- Time off programs, including office shutdown during last week of December.
- Training and professional development opportunities.
- A culture that measures and values psychological safety, inclusion and engagement.
WHO WE ARE AND WHAT WE DO:
Health Standards Organization (HSO) and our affiliates Accreditation Canada (AC) and the Institute for Quality Management in Healthcare (IQMH) are global, not-for-profit organizations. Together, we develop standards and deliver assessment programs and quality improvement solutions that have been adopted in over 12,000 locations across five continents. Our people-centered programs and services have been setting the bar for quality across the health ecosystem for 65 years.
If you are passionate about the work you do and interested in working with experts from different sectors, then join us toward a future of a “Safer Care and A Healthier World.” Your contributions at Health Standards Organization will be important for us achieving our mission to “empower and enable people around the world to continuously improve quality of care.”
HSO is committed to fostering a culture of inclusion, diversity, equity and access, where all employees feel respected and valued and have an equal opportunity to achieve success. We encourage applications from Indigenous Peoples, people from diverse races, ethnicities and/or religions, persons with disabilities, people from gender diverse communities and/or people with intersectional identities. Please let us know how we can support you throughout the recruiting process, including through the provision of accommodations on request.
We are also proud to have been named as one of the Top 100 National Capital Region’s Top Employers in 2022 and 2023.