Fasken is a leading international business law and litigation firm. Our firm’s 800 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and Beijing. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.
We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion, and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.
Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.
We are seeking a Legal Assistant to join our Labour, Employment and Human Rights practice group. Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services, the Legal Assistant is responsible for supporting the daily activities of up to 4 lawyers in their practices.
Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. We are currently working on a hybrid model with Legal Assistants splitting their time between our office at 333 Bay Street and their home office.
At Fasken, success means:
- Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
- Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
- Working collaboratively – you’re a self starter who values working in a collaborative team based environment
- Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
- Approaching your work with agility and the willingness to learn and utilise new technology
- Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
- Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
- Treating sensitive and confidential matters with discretion and diplomacy at all times
- Executing all administrative duties including, but not limited to, file openings and ongoing file maintenance, preparing cheque requests, coordinating meetings, processing incoming and outgoing mail and preparing expense reports
- Managing key dates and updating calendar for lawyers, including meetings, appointments, due dates, discoveries, expert witness and other court-designated hearings
- Preparing correspondence, documents and presentations
- Take responsibility for arranging to serve and file pleadings and documents with the court (relating to Employment Litigation), and serve and file Ontario Labour Relations Board and Human Rights Tribunal documents in accordance with the OLRB and HRTO Rules of Procedure and practice directions
- Communicating with court staff, as necessary; keep current with changes in court rules and filing procedures
- Provide back-up assistance to various professionals and/or assistants within the team, as required
- Other duties, as assigned
Required Knowledge and Experience:
- Completion of a post-secondary Legal Assistant or Law Clerk course
- A minimum of 5 years of experience in the areas of Labour and Employment and Litigation (preferred)
- Familiarity with service deadlines and court filing procedures (Ontario Courts and the Rules of Civil Procedure), also, knowledge of OLRB, HRTO rules and practice directions would be an asset
- In-depth knowledge of legal terminology, court rules and procedures would be an asset
- Proficiency and working knowledge in MS Office 2010, Windows 7, Worksite DMS, Elite 3E and ACL
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.