Executive & Personal Assistant – Contract Position
Alpine Global Sales is a boutique firm that helps launch sustainable emerging brands into the North American market. We work closely with our brands to develop a go-to-market strategy and then work hard to develop the brand across multiple channels: independent stores, grocery chains and distributors and e-commerce platforms.
Position Overview:
We are seeking an exceptional Executive Assistant to support our dynamic team and contribute to our company's success. The ideal candidate is a multitasking superstar, possessing exceptional organizational skills, a keen eye for detail, and a proactive mindset. This role requires the ability to anticipate needs, prioritize tasks, and maintain a high level of professionalism while managing various responsibilities simultaneously. If you thrive in a fast-paced environment and possess excellent communication skills, we want to hear from you.
Responsibilities:
Administrative Support:
· Provide comprehensive administrative assistance to the executive team, managing calendars, scheduling meetings, and coordinating travel arrangements.
· Prepare and edit correspondence, presentations, reports, and other documents with exceptional attention to detail.
· Handle incoming communication with professionalism and prioritize messages effectively.
· Manage confidential information and ensure its proper handling.
· Calendar and Meeting Management:
· Proactively manage complex calendars, including scheduling and coordinating internal and external meetings, conference calls, and appointments.
· Plan and organize meetings, including arranging logistics, preparing agendas, distributing materials, and taking accurate meeting minutes.
· Ensure all parties involved are well-prepared for meetings by providing relevant documents and information in advance.
Sales Support:
· Collaborate with sales team to support various projects, entering new item forms and promotional forms for retailers, maintaining promo calendars across different brands, tracking milestones, and ensuring deadlines are met.
· Assist in the preparation of project documentation, presentations, and progress reports.
· Conduct research, gather data, and analyze information to support decision-making processes.
· Follow up on action items, ensuring timely completion and providing status updates as necessary.
Travel and Expense Management:
· Arrange domestic and international travel itineraries, including flights, accommodations, visas, and transportation.
· Process and reconcile travel-related expenses, maintaining accurate records and adhering to company policies and procedures.
Relationship Management:
· Build and maintain positive working relationships with internal and external stakeholders, including clients, partners, and vendors.
· Serve as a liaison between the executive team and various departments, providing efficient communication and coordination.
· Occasionally, there may be a need to assist with personal errands and related matters.
Qualifications:
Proven experience as an executive assistant or similar role, supporting senior-level executives.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, with meticulous attention to detail.
Proficiency in using productivity tools, such as Microsoft Office Suite (Outlook, Excel, PowerPoint, Adobe PDF, Word), project management software, and virtual meeting platforms.
Exceptional problem-solving abilities and the capacity to handle multiple tasks simultaneously.
High level of professionalism and the ability to maintain confidentiality.
Strong interpersonal skills and the ability to collaborate effectively with individuals at all levels.
Flexibility and adaptability to navigate a fast-paced and rapidly changing environment.
Bachelor's degree in business administration or a related field (preferred but not required).
If you are a self-motivated, proactive individual with a passion for providing top-notch support, we invite you to apply for this exciting opportunity. Join our team and contribute to the success of our organization as an Executive Assistant.
Location: onsite office location in Sandy Hook, Sechelt
Hours: Monday – Friday 8:30-12:30 (20 hours a week) to start
Rate: starting at $27 / hr. Once training period is over, rate will increase to $30-$35 depending on qualifications and experience
Closing date is June 30
Job Type: Part-time
Part-time hours: 15-20 per week
Salary: $27.00-$35.00 per hour
Benefits:
Schedule:
Ability to commute/relocate:
- Sechelt, BC V7Z 0C8: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Work Location: In person
Application deadline: 2023-06-30
