This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).
Ø Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
Ø Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
Ø Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
Ø Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
Ø Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
Ø Composes complex (non-technical) correspondance.
Ø Establishes, maintains, and when necessary, revises Lawyer's files.
Ø Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Supervisor.
Ø Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
Ø Exercises initiative to propose, develop and maintain standard office precedents and procedures.
Ø Performs additional duties as requested such as:
- Arranges medical exams.
- Reception relief.
- Maintains lists of witnesses, Subpoenas, fees, etc.
- Requests fees for payment from Claims department.
- Participates in arranging lawyer’s files for easy access during trials.
- Informs witnesses of scheduled court appearances.
- Maintains Law Library.
- And other miscellaneous duties as may be assigned from time to time.
Ø Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.