Summary:
Viavi Solutions Inc. is seeking to hire an exceptional Contract Specialist to be part of the Company’s legal department and collaborate with various other internal VIAVI departments (sales, service, engineering, etc.) to structure and/or administer contractual nondisclosure agreements that establish business relationships with internal and external customers, suppliers and other third parties, while ensuring compliance with VIAVI policies, practices, specifications, and any other requirements as determined. Our ideal candidate is someone with diverse experience, who is customer service oriented, has a strong sense of teamwork, commitment and ethics, a sense of humor and excels at working closely with a wide variety of internal and external parties.
Duties & Responsibilities:
Responsibilities
Non-Disclosure Agreements
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Review of incoming customer agreements in a timely manner while following company policies and practices.
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Conduct contract negotiations with both internal and external customers.
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Provide timely feedback to both internal and external customers on the status of agreements.
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Track and upload all executed agreements into the contract repository (NDA Central).
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Update NDA Central customer master list.
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Add new users to allow access to NDA Central.
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Update and maintenance of Non-Disclosure Policy.
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Provide quarterly statistics on turnaround time and number of agreements processed.
FCPA (Foreign Corrupt Practices Act)
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Process internal requests for background report on companies/individuals from risk management company
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Reference appropriate regional P.O. purchase number when placing order through the supplier portal.
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Work with VIAVI Finance and supplier to resolve any invoice discrepancies.
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Review risk management reports received from supplier.
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Update and maintain accurate timely report results on FCPA Sharepoint log with details provided by supplier as per FCPA Policy.
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Update and maintenance of FCPA Policy.
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Provide quarterly statistics on FCPA request activity.
Legal Contract Management
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Creating and finalizing new agreement templates.
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Review/Updating of Viavi’s current agreement templates.
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Updating of Viavi’s Terms and Conditions (Customers/Suppliers)
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Monthly updating of Signing Authority Listing
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Management of Signing Delegation Listing
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Manage Permissions for the site
Other Duties
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Support administration and implementation of legal department policies and initiatives (e.g., Insider Trading policies, Disclosure Committee, etc.)
Pre-Requisites / Skills / Experience Requirements:
Requirements
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Strong written and oral communications skills and the ability to use good judgement within broadly defined policies and practices.
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Ability to prioritize and meet deadlines in a fast-paced environment is essential.
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Must possess a high level of professionalism, interpersonal skills, and flexibility in the performance of duties.
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Ability to handle highly confidential and sensitive information appropriately.
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Excellent teamwork skills and a strong client service orientation a must.
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Build positive relationships within the internal and external communities.
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Bachelor's Degree or Equivalent
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Project Management or Paralegal Certification preferred
If you have what it takes to push boundaries and seize opportunities, apply to join our team today.
VIAVI Solutions is an equal opportunity and affirmative action employer – minorities/females/veterans/persons with disabilities.
