Education

Post-secondary education
High school diploma or GED

Skills

Microsoft Excel
Customer service
Filing
Microsoft Office
Administrative experience

Status

Temporary Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

an Addition to Staff

Start Date

Immediate

Salary

Annually

Salary Grade

$71,419.00 - $81,123.00

Department

York Region -> Legal & Court Services -> Legal Services

Location

Hybrid work opportunities may apply - CA
Legal Services - 17250 Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary)

Job Description (E)

POSITION PURPOSE

Reporting to Senior Counsel, provides confidential legal and administrative support, including drafting and reviewing correspondence, and legal documents with an emphasis on real estate and expropriations, as well as administration and management of legal practice.

MAJOR RESPONSIBILITIES

Requires experience working in a real estate environment and familiarity with real estate terms, principles, practices and legal documentation, preferably within a municipality or other public sector organization. This includes preparing and processing various legal and real estate documents, negotiated and expropriated property transactions, understanding legal terminology, forms, practices and procedures associated with conveyancing, the ability to conduct complex title searches and read and understand title, including the ability to understand complex legal descriptions
Assists with reviewing real estate agreements, including acquisitions, dispositions, and leases in accordance with approved real estate policies, practices and procedures.
Reviewing and interpreting engineering and survey drawings, conducting, reviewing, and interpreting title searches
Supporting counsel in processing and finalizing real estate transactions including administering and processing legal documents and ensures security, insurance requirements and authorization are met to protect the legal and financial interests of the Region
Preparing and signing routine correspondence
Familiarity with Land Registry Office processes
Maintaining project and other checklists
Assist in updating templates
Preparing and processing a variety of legal documents and notices, including transfers, easements, releases, affidavits, declarations, expropriation notices, licences, leases, release of easements, and other similar documents
Processing and closing out, including reporting, closed transactions
Accurately inputting, retrieving, updating and maintaining document management systems
Experience with expropriations is beneficial
Requires drafting skills
Requires experience in contacting and dealing directly with a high level of discretion and tact internal stakeholders, private and public sector representatives- including the Land Registry Office and lawyers, to assist in progressing and finalizing real estate transactions
Managing a high volume of emails and providing administrative support for counsel – maintains filing systems, precedents and updates records and lists to ensure accuracy; files correspondence, reports and other documents in accordance with Regional standards and assists with records management
Requires extensive familiarity with Teraview and associated resources, Excel, Word and familiarity with document management systems

QUALIFICATIONS

Successful completion of a post secondary education in a Legal Assistant Program or equivalent approved combination of education and experience.
Minimum of five (5) years legal administrative experience in a private or public law practice with an emphasis in Real Estate Law.
Thorough knowledge of the preparation of various legal documents, contracts, agreements, records and file systems, and clerical administrative practices.
Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self management and accountability, and flexibility/adaptability.
Computer literacy utilizing MS Office software applications and Quicklaw and Teraview.
Demonstrated ability to research/investigate issues and resolve problems.
Organizational skills and ability to assess priorities, work independently to meet required deadlines with conflicting demands and changing priorities.

Council Approval Date

Scheduled Weekly Hours

Scheduled Shifts

Monday to Friday 8:30 am to 4:30 pm

Operational Hours

Close Date

October 11, 2023

# of Hires Needed

Union

Non Union Staff

Please apply online by 5:00PM EST of the closing date indicated above. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.

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