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We are looking for a Paralegal/Law Clerk, Charities (Social Impact)! This role can be based out of any of our offices nationally.
Dealing and working closely with:
- The Social Impact/Charity Non-Profit group and other lawyers in the Firm who work with non-share capital corporations;
- Regulators who are involved in the activities of registered charities and tax-exempt non-profit organizations, such as the CRA, Office of the Public Guardian & Trustee, Fundraising offices and others in the relevant provinces;
- Experience working with articles of incorporations and related matters under the Canada Not-for-Profit Corporations Act;
- Experience working with non-share capital corporations established under the relevant statutes in B.C (Societies Act and relevant regulations), Alberta (The Societies Act and regulations and the Companies Act), Ontario (Ontario Corporations Act, and Ontario Not for Profit Corporations Act ) or Quebec (The Quebec Companies Act, Part 3 – Loi sur les companies, Partie 3);
- Updating corporate information in the public records and internal databases;
- General enquiries relating to corporate records;
- Ongoing maintenance and review of corporate records, ledgers and registers, in respect of not-for-profit or non-share capital corporations;
- Strong working knowledge of ALF corporate records management software.
Drafting and Revising
- Prepare federal and provincial documents relating to, inter alia, incorporation, by-laws, by-law amendments, amended and restated by-laws, board regulations, organization, extra-provincial registration, filings (i.e. directors/change of office address), amendments, amalgamations, dissolutions and amalgamation agreements;
- Prepare and file documentation relating to restructuring, corporate clean-up, my business account regulation, T2050 applications, RC59 Business Consents, T3010 Charity Information Returns;
- Prioritize and monitor the various components of each matter;
- Track, prepare and send financial statements to applicable Alberta regulators regarding charitable fundraising;
- Assist with fee quotes for not-for-profit project matters;
- Reviewing, preparing and updating, or providing instructions to review, prepare and update information on annual resolutions/minutes and resolutions as well as updating, or providing instructions to update, corporate information at the public records and internal database;
- Calculate, draft and analyze financial documentation and data, and handle the receipt and disbursal of funds for transactions and all financial reporting requirements;
- Compiling information and drafting written report(s), opinions and accounting to client, as well as monitoring and following up on post-closing undertakings;
- Calculate, draft and analyze financial documentation and data, and handle the receipt and disbursal of funds for matters and all financial reporting requirements;
- Compile information and draft written report(s), opinions and accounting to client;
- Assist with closings of transactions including scheduling closing, expediting matters where necessary to meet deadlines, coordinating the receipt of closing documentation and funds, reviewing, revising and finalizing closing documentation, conducting and/or analyzing any closing search requirements and completing registration/filing of documentation, problem-solving, liaising with client and solicitor in charge, and negotiating escrow arrangements and undertakings in accordance with delegated responsibility provided by a solicitor.
Reviewing and Document Management
- Conduct corporate minute book reviews and prepare reports, where required. Analyze corporate charter documents and corporate records to ensure compliance with governing statutes and make recommendations on relevancy and remedial actions;
- Obtain corporate documents from applicable provincial government agencies, ministries, CRA and Corporations Canada;
- Arrange for, or where necessary, conduct corporation profile reports, business name searches, amalgamation searches, documents lists, NUANS and trademark searches and document, review, analyze, verify, monitor, summarize and report on due diligence findings;
- Maintaining, or providing instructions relating to the maintenance of and reviewing corporate records, ledgers and registers, including uploading or providing instruction regarding the uploading of executed documents to virtual minute books for not-for-profit corporations in all jurisdictions;
- Assist in the ongoing development and maintenance of the precedent system in respect of not-for-profit corporation matters.
Preparing and Assembling
- Pre-approve corporate names with Corporations Canada, including the preparation of applicable consents, when necessary;
- Prepare final reports on incorporation, amalgamation, amendments, restructuring, dissolution, transfer of assets, charitable registration, business licenses;
- Track, prepare and file annual filings and prepare annual resolutions;
- Prepare relevant documentation and assemble filing packages for online filing with CRA in respect of Registered Charity Applications.
Liaising and Communicating
- Consult and collaborate with solicitors and clients to receive and implement instructions at onset and during the course of the transaction;
- Liaise and coordinate document filing and registration with agents and paralegals and law clerks in other offices with respect to EP registrations and seek information regarding filings and obtaining documents in their respective jurisdictions;
- Liaise with clients, lawyers, students and public officials and mentor intermediate and junior clerks;
- Negotiate, communicate and consult with solicitors for the other sides of transactions as well as governmental professionals, in accordance with delegated responsibility provided by the solicitor in charge;
- Flagging and anticipating potential issues and communicating these issues to the attention of the solicitor in charge. Problem-solving with respect to transactional matters;
- Collaborate with support staff and supervise assistant(s);
- Participate in client interviews, engage in telephone and e-mail communications with clients and others and attend to execution of documents by clients.
- Research and interpret legal and technical procedures, statutes, and regulations applicable to area of practice.
What you'll bring:
Law Clerk or Paralegal Diploma for relevant jurisdiction; potentially also an Undergraduate degree (preferred);
2-5 years’ experience or higher;
Varied experience dealing with not-for-profit corporation and charity matters with a minimum of supervision in a fast-paced, high-volume environment which requires excellent written and verbal communication as well as excellent organizational and analytical skills. Good drafting and mathematical skills are also required;
Continuing education to keep abreast of changes;
- Proficient in word processing using Microsoft Word, Excel, and Outlook;
- Competent with EnAct or other digital corporate records programs;
- Up-to-date and sound working knowledge of relevant legislation, regulations, rules, practices and procedures relating to not-for-profit corporations and charities;
- Sound knowledge of accounting concepts as they relate to not-for-profit corporations and charities;
- Proficient in legal-related accounting programs (Aderant preferred);
- Ability to compile report books.
What we offer:
We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:
- A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
- A Diverse and Inclusive Workplace;
- Flexible working options;
- Maternity Leave Top-up;
- A Firm matching Group Retirement Savings plan;
- An individual TFSA with low fund management fees and competitive investment options;
- Employee Assistance Program to support you and your family;
- A wellness spending account to foster employee well-being;
- Professional Development opportunities;
- Employee appreciation events;
- Charitable giving programs.
Who we are:
Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.