Alamos is seeking a Legal Assistant to join its dynamic in-house legal team consisting of the General Counsel, Director Legal, Corporate & Projects Counsel, Assistant Corporate Secretary and Manager of Land and Tenure. Reporting to the Director, Legal, this role will provide assistance to the full legal team in all stages of corporate transactions and day-to-day legal functions of the Company. The successful candidate will be excited to join a busy generalist in-house practice, have a keen sense of initiative, be detail and team-oriented, efficient and organized with the requisite experience for the role. The position is based in the Company’s Toronto office, with some opportunity to work remotely.
Primary Responsibilities:
- Lead on management and organization of various legal related systems including contracts, records, legal files, land management and precedents systems;
- Receive mail/email, processing and responding as appropriate;
- Assist with the preparation/drafting and filing reports and documentation to SEDAR, SEDI, co-ordination of EDGAR filings with the SEC, NYSE and filings as required with provincial and federal regulators;
- Provide assistance with the preparation of various corporate, securities and stock exchange filing requirements (Annual Information Form, Management Information Circular, etc.);
- Assist with the coordination of documentation related to equity compensation;
- Provide assistance with the preparation for and closing of various corporate transactions (i.e., documentation for annual filings, amendments, withdrawals, mergers and dissolutions of corporations, including M&As, acquisitions of land, royalty arrangements, etc.);
- Provide assistance with the preparation of draft responses to auditors’ requests for information;
- Assist in orchestrating the organization’s shareholder and board of directors’ meetings;
- Assist in tracking provincial and federal lobbying efforts and making reports to applicable regulators;
- Provide accurate word-processing support by composing and/or editing a variety of routine and non-routine documents;
- Actively maintain schedules with consistent follow-up;
- Assist with subsidiary maintenance;
- Draft simple agreements or agreements from precedents as required;
- Legal administrative duties as required;
- Prepare monthly expense reports; and
- Other duties, as assigned.
Skills, Knowledge, Qualifications and Experience:
- 4+ years of relevant experience as a legal assistant and/or law clerk;
- Advanced knowledge of Microsoft Office;
- Exemplary interpersonal and communication skills (oral, written, presentation);
- Excellent proofreading skills and an ability to pay attention to details;
- Excellent organizational and time management skills;
- The ability to take initiative and to work independently as well as in a team setting;
- University Degree or College Diploma as a Law Clerk is an asset.
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