LEGAL ASSISTANT JOB DESCRIPTION
MacDonald & Associates is a boutique employment law firm, located in the heart of Toronto. This growing Firm thrives on professionalism, success and providing clients with expertise and efficiency.
We are currently recruiting for an experienced litigation assistant. The qualifications, duties and responsibilities would include, but are not limited to:
Qualifications:
· Minimum of 5 years’ legal experience in litigation law
· Employment Law experience is an asset
· Experience working in a fast pace environment
· Ability to work with minimal supervision
· Strong attention to detail with proofreading and editing skills
· Excellent organization and time management skills
· Ability to complete tasks with accuracy
· Ability to manage various matters while meeting deadlines
· Excellent verbal and written communication skills
· Excellent interpersonal and client service skills
· Knowledge of the Rules of Civil Procedure, Human Rights Tribunal of Ontario Rules of Procedure
· Technical experience with: MS Office (Word, Outlook, Power Point and Excel) PC Law, Nuance/Adobe Acrobat
. Advanced Word formatting skills
· Ability to exercise discretion and confidentiality
· Ability to prioritize work
· Ability to work as a Team
- Organized and meticulous with details and follow-up
- Able to take initiative, set priorities and multitask
- Self-motivated, client service oriented and ability to act independently
Job Duties:
- Preparation, editing and formatting of correspondence and legal documents based on lawyers’ work preferences
- Scheduling meetings and appointments
- Act as main point of contact for client files, both internal and external
- Maintain and organize client files in both print and electronic format
- Carry out correspondence and communication both internal and external
- Opening files, organizing and maintaining files, routine communication with clients and other law firms, faxing, copying
- Preparing, compiling, serving and filing court documents
- Liaise with the courts to schedule motions and case conferences
- Prepare Requisitions and do the necessary follow ups for motions and applications
- Scheduling management – including organizing client meetings, making travel arrangements,
- Maintaining multiple lawyers’ calendars, etc.
- Filing, photocopying, scanning, etc.
- Managing email and mail correspondence
- Electronically compiling, bookmarking and hyperlinking briefs
- Printing and binding briefs
- Manage process for scheduling and organizing Discoveries, Mediations, Human Rights Hearings, and serving the requisite documents
- Arranging speaking engagements, etc.
- Ability to manage video conferencing platforms such as Zoom and Microsoft Teams
- Knowledge of document sharing platforms, Caselines and E-filing
- Other general administrative duties as required
- Relief reception
- Assisting with covering office clerk duties when absent, including getting coffee and lunches for Firm management
Key Responsibilities:
File & Document Management Activities: Maintain systems and processes that support efficient and effective management of all client file communications, record-keeping and filing systems. Ensuring all hard copy and electronic filing is organized and up to date.
Calendar & Time Management: Effectively communicate and confirm daily calendar requirements, pull supporting documentation/information for meetings and arrange appointments
Email Management: Apply Microsoft Outlook rules, flags and categories to manage business-related email utilizing an effective electronic folder structure; ensure email is filed regularly.
Organization: Effectively organize files, proactively work to understand priorities and develop plans for recurring activities; manage multiple responsibilities.
Project Coordination: Ability to execute and deliver on work tasks in a timely manner and develop contingency plans to overcome obstacles.
Technology: A proactive approach in terms of research and keeping up-to-date with new and emerging software and technology platforms, required for firm use.
Thank you to all applicants, but only those selected for an interview will be contacted.
Salary range: commensurate with experience.
Please forward your resume by ?.
NO AGENCIES PLEASE
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Extended health care
- Vision care
Schedule:
COVID-19 considerations:
All candidates must be fully vaccinated.
Experience:
- legal assistant: 5 years (preferred)
Job Types: Full-time, Permanent
Salary: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Vision care
Schedule:
COVID-19 considerations:
All candidates must be fully vaccinated.
Experience:
- legal assistant: 5 years (preferred)
Work Location: In person
