Location: Markham, Ontario
Job Description:
Job Summary
The Contract Specialist will support the Senior Contracts Manager, Legal and other members of the Legal Department in a variety of areas including, among others, document preparation, contract negotiation and document management. This is the perfect role for someone who is passionate about learning and delivering high quality and professionalism. If you are adaptable and enjoy handling a variety of tasks and collaborating with a team in a fast-paced environment, this role is for you!
Essential Duties and Responsibilities
Safety – Operate in a way that builds trust with our customers, pets, and ACEs.
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Follows all the safety requirements of the role to ensure a safe workplace for themselves and the team.
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Ensures all records, documents, and other business critical information is securely stored.
Compassion – Communicate and act from the heart with genuine care and courtesy.
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Facilitates effective communication with internal and external stakeholders.
Expertise – Provide knowledge in an understanding and informative way.
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Acts as ambassador and first point of contact for the contract management function at Pet Valu, including reviewing incoming contract review requests, educating business teams on the contract management process, preparing documents, and liaising with business teams and members of the Legal Department.
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Reviews, prepares and finalizes contracts with oversight as needed.
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Supports the Senior Contracts Manager, Legal and other members of the Legal Department with contract management related matters including preparing documents and reports, assisting with development and maintenance of an automated contract intake process, developing and maintaining template agreements with guidance from other Legal Department members, assisting with creation and delivery of presentations to the business teams.
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Assists the corporate secretary function with corporate and public company compliance, including among others, TSX, SEDI and SEDAR+ filings, as required.
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Conducts corporate and other searches as necessary (including eCore (Cyberbahn) online searches).
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Provides lifecycle contract administration support including managing and administering the company’s contract management database and other legal and regulatory databases as appropriate.
Efficiency – Use time and resources responsibly.
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Prepares, manages and maintains records for the contract management database.
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Maintains contract intake reports for reporting purposes.
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Supports continuous improvement efforts to drive greater efficiency within the contracting and document management processes within the Legal team.
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Provides clerical support.
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Participates in team meetings.
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Performs other tasks and assists with special projects as assigned.
Skills, Experience, Education, Certifications (List minimum required to enter the role.)
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Bachelor’s degree, Law Clerk/ Paralegal or equivalent accreditation and/or relevant working experience in a corporate legal setting.
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Minimum three (3) to five (5) years’ experience in a corporate legal environment, a publicly listed company, law firm or regulatory body
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Experience in contract management and records/document management including capturing, summarizing, organizing and working with data would be an asset.
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High level of proficiency in MS Office programs including: Word, Outlook, Excel, Teams and PowerPoint. Familiarity with SharePoint would be an asset.
Competencies (Copy full description of competency from attached Lominger list, no more than five.)
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An enthusiastic “can-do” attitude, with an -eye for detail and pride in delivering high quality work.
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Self-motivated and proactive with strong organizational, prioritization and time management skills.
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Excellent verbal and written communication skills, professional interpersonal skills.
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Ability to work both independently and as a team player, and to work effectively at all organizational levels.
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Adaptable and readily embraces change and innovation.
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