Executive Assistant to Senior Management
Full-Time
ABOUT BEVO FARMS LTD.
Bevo Farms Ltd is the largest supplier of propagated plants in North America, providing greenhouses, field farms, nurseries, and wholesalers across the continent with healthy, vigorous, pest-and-disease-free plants. Bevo operates three sites in the lower mainland of British Columbia and two facilities in the province of Alberta.
SUMMARY
We are looking for a friendly, reliable, and organized Executive Assistant to support our Senior Executive Team (SLT) with calendar, travel, and email/document management. If you are an organized, resourceful, problem solver with a passion for creating efficiency across the senior management team, we’d like to hear from you.
RESPONSIBILITIES
- Calendar Management: Schedule and coordinate meetings. Prioritize and handle any conflicting priorities including flagging upcoming items
- Travel Arrangements: Coordinate and book travel arrangements through the applicable provider or contact person. Prepare itineraries ensure calendars for these arrangements are up to date, including expense reporting
- Meeting organization: Ensure meetings are organized with all appropriate attendees and materials required, including but not limited to refreshments. Take meeting minutes as requested
- Records Management: Assist in managing business documents within an organized system
- General office duties including assisting with data entry, reception, accounts payable, and other administrative tasks as required
REQUIRED SKILLS OR EXPERIENCE
- Highly professional and ability to work with confidential matters: maintain a high level of confidence when managing sensitive information including documents
- Strong organizational skills
- Ability to balance multiple (and sometimes competing) priorities
- At least three years experience working as an Executive Assistant for Senior Management preferred
- Strong working knowledge with MS Office products including PowerPoint, Word and Excel
- Excellent English communication skills, both written and oral. Dutch language would be an asset
- Proven ability to develop strong working relationships with executive team to anticipate needs
- Legally entitled to work in Canada
- Flexible work schedule
- Must possess own transportation
WHAT WE OFFER
- Competitive wages with annual cost of living rate increase
- Paid vacation and sick days
- Free parking
- Career advancement and development
