Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing

Job Information

Job Requisition ID: 48134

Ministry: Justice

Location: Edmonton

Full or Part-Time: Full-time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: September 29, 2023

Classification: Legal Administration 2

About Us

One of Alberta Justice’s core businesses is to provide Legal and Strategic services to government; this is accomplished through our Legal Services Division. Legal Services is proud to be a learning organization and offers employees opportunities to learn and grow in their careers.

Role

Are you looking for a new and exciting opportunity to utilize your legal administration skills? If so, take the next step and develop a career with us in an atmosphere that fosters learning and growth in a supportive, respectful, and healthy work environment!

We are looking for a motivated Legal Assistant to provide legal support to Indigenous Relations lawyers on the Central Services team.

The Legal Assistant in this role plays an integral part for the whole team. In this challenging legal assistant role you will assist the legal team by:

Preparing, processing, and reviewing a variety of documents from lawyer’s written or verbal instructions
Preparing and drafting letters, memos, agreements, and reports
Editing and formatting various documents in Word, Excel, and PowerPoint
Uploading Legal documents into ARTS (Action Request Tracking System)
Maintaining accurate records of all Metis Settlements General Council (MSGC) policies
Maintaining a record of Metis Nation of Alberta Association Bylaws, including the creation of a consolidated version by adding every amendment made by a Special Resolution
Make recommendations to counsel on file organization and strategies
Reviewing legal memorandums prepared by counsel, including review of legal citations and the judicial treatment of legal resources referenced
Maintaining and organizing electronic and paper filing system, calendars and diary systems
Maintaining strong Outlook calendar management through arranging appointments, scheduling meetings, making travel arrangements
Managing files by liaising with a variety of clients and counsel
Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team
Performing topical legal research using Westlaw Next Canada, HeinOnline, Hansard, QP Source Professional and the Legislative Assembly of Alberta Resources
Performing historical search, including locating and reviewing early Orders-in Council, point-in-time statues and past MSGC policies
Conducting searches at the Land Titles Registry, Corporate Registry and the Indian Lands Registry and others as requested
Completing other duties as required

To succeed in this role, you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team. You must also be able to work independently and handle a high-volume workload for multiple lawyers while meeting necessary deadlines and ensuring high quality standards are met. Broad knowledge of legal research techniques using a variety of sources are considered an asset.

Qualifications

Requirements:

A Legal Assistant or Paralegal diploma
1 year of related experience working as a Legal Assistant or Paralegal
Proficiency in the Microsoft Office program (Word, Excel, Outlook) and Adobe is required.

Equivalency: Directly related experience or education considered on the basis of:

one year of experience for one year of education or
one year of education for one year of experience.

Assets include experience with:

Knowledge of the Metis Settlements and First Nations legislation would be considered an asset.
Experience working with Action Request Tracking System (ARTS) or equivalent tracking systems
Prolaw knowledge
Legal research experience

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

The successful candidate will need to demonstrate the following:

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.
Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
Drive for Results: Knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders.
Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Salary

$2,073.50 to $2,549.41 biweekly ($54,118 to $66,539 year)

Notes

Hours of Work: Monday to Friday, 36.25 hours per week.

Please Note: This competition may be used for future wage, temporary and permanent legal assistant vacancies in our division.

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What We Offer:

Working for the Alberta Public Service –
Pension plans:
- Public Service Pension Plan (PSPP) –
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
Research Alberta Public Service Careers tool –

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

Apply for Jobs with the Alberta Public Service:
Understanding the Alberta Public Service Hiring Process:
ALIS:

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Veronica Noronha at [email protected].

If this competition is closed as per the closing date noted above, please continue to check